Group travel trips are the best and worst kind of vacations.
On the one hand, they provide plenty of laughs and memories you can share forever. On the other hand, they demand a lot of organization that usually ends up with the group travel planners.
As the travel planner, you’re tasked with making sure everyone has a safe and wonderful vacation.
That’s not an easy job. But with our tips, you can make sure your group trip is a great success! Let’s go!
1. Set up a Communication Channel
Communication is one of the most important parts of any organization. There are many different ways of communicating nowadays.
You have Whatsapp, Facebook, email and texting. You have to decide what works best for the group. Make sure you don’t leave anyone out just because they don’t have a Facebook account.
You may decide that you want to do your communication face-to-face. If you need to name badges to identify each other, check out this website.
2. Decide on the Budget
It’s never easy to decide on the budget. With a large group of people, everyone is going to be able to afford different things. It’s important to agree together how much you each want to spend on the trip.
You also need to determine how you’re going to pay for everything. For example, does a single person pay for everything and the rest pay what they owe after? Or do you split the bill equally as a group?
You can also download a number of apps that help you to budget your trip. You should especially check out the app Splitwise, which allows you to track your spending and work out who owes who how much.
3. Book Everything Early
Once you have decided on how many people are coming on the trip and where you want to go, it’s important to book your accommodation (e.g. hotels, apartments, and hostels) and travel (e.g. flights, trains, and buses) early.
The best time to purchase your flights are usually when they initially become available. The rest of the group will thank you for getting the best deal.
4. Don’t Do It All Alone
It’s never easy being the group travel planner. You’re under a lot of pressure to make sure everything goes well.
However, you don’t have to do it all alone. Even though you’ll have overall responsibility for the trip, you can delegate tasks to other members of the group.
5. Avoid Overplanning
Lastly, you need to avoid overplanning the trip. Although you want to make the most of your time on vacation, people don’t want to be too busy.
If you’re planning jet-skiing in the morning, rock climbing in the afternoon and ten-pin bowling by night, you’ve probably overplanned. Make sure you include downtime in the plan.
Tips for Group Travel Planners
It’s not easy being one of the group travel planners. Keeping it together can be a lot of effort. But it’s also important that you have a good time as well.
By following our tips, you can make sure everyone has a vacation that you can remember forever.
Find out more about planning a group trip with our blog on planning a luxury vacation on a budget.
